Let’s Discuss Office Relocation Timelines
Welcome to another edition of “Tim Talks,” where I, or another member of the BT360 staff, share insight on all things office furniture, space planning, and move management. I’ve chosen this particular topic in hopes of helping all of the business strategists out there including CFO’s, Senior Executives, Business Owners, Landlords, and Tenants should they find themselves relocating to a new office space.
During the last few weeks alone, we have received countless requests for expedited new office furniture, relocation, and decommission services for companies moving out of or into new office spaces. Whether the proposed deadline is “tomorrow” or “next week,” it’s a tall order to turn around that quickly. Especially when you consider today’s post-Covid circumstances.
We fully understand how easy it is to forget the furniture and new office needs, especially with so many other priorities on one’s plate. Or, maybe you decide to table (no pun intended) your office furniture planning for a week or two thinking there’s plenty of time to get to it. The truth is, simply shelving it until a week before your lease exit or termination date is not advisable. There is way too much at stake.
Procrastinating Will Cost You
Hypothetically, let’s say you weren’t able to select and order your new office furniture until the last month of your current lease. You figured four weeks left plenty of lead time. The unfortunate reality is that in the current business climate, attempting to design, order, ship, and install your new office furniture in a week — or even two weeks — is virtually impossible. The national supply chain process is truly in peril. You have to expect that there will be delays, even shortages, through 2022.
Now, more than ever, it’s so important to stay on top of your leasing and office relocation timelines. Rent penalties can be significant. Not having a touchdown location for new and current employees can be an operational nightmare. Create an effective, value-driven relocation or business transition plan to avoid these pitfalls.
Effective Planning Helps Control Costs
The many details for planning an office move are often overlooked. First step – start early! Some other key items to focus on include:
- Finding a reputable office furniture dealership that provides moving services, design services, and the expertise to manage all moving logistics required.
- Secure docks at both your new building and your existing building for movers, installers, and delivery personnel to initiate their plans and processes.
- Confirm insurance requirements in your buildings to ensure vendors can actually supply that level of protection.
- Understand how your lease reads in regards to exiting the building, specifically the date and time you must be out by. Are you responsible for wall repairs due to damages or items you had mounted? Will you need to remove voice and data cables from the walls and ceilings?
If you’d like the full list of tips for exiting your current building and setting up your new office space, simply email me at ti*@bt************.com with your question or request. This previous post offers additional insight. I hope this edition of “Tim Talks,” proves beneficial when you’re planning your office relocation timelines.